There comes a time when your office looks like it is overstuffed with things and people. T starts busting on the seams and the staff is often banging with each other, with not sufficient place to sit and walk. This must be considered as a time to move to a bigger office space. The case may be reversed. You may have a large building with a limited staff, which means you are certainly paying a lot more rent or maintenance than you should. Another reason to change your office location.
Whatever be the reason, as you start to estimate moving cost and factor all the aspects, you get this realization that you have a lot of technology at your office that demands for safe and professional relocation. You need your new office to function as smoothly as the existing one and for this, you need all these technologies.
Key tips for moving office technology:
It is vital that you have a technology moving plan to ensure your core assets are safely packed and moved. Here are a few tips that would come handy in ensuring a safe and hassle-free technology relocation drive:
1- Phone system:
There are multiple aspects of the phone system that you will have to evaluate. You will need an internet connection, phone line connection as well as wire network to ensure that the facility is well accessible to one and all.
Before you start working on the installation, make sure you check if there are any technological pieces that need replacement or upgrade. How long have you used the telephones? Are they still performing top notch? Besides, if you choose to replace the old technology, having modern gadgets at hand will help you save a range of costs. With modern telephones you can:
- Easily set up an audio or video conference
- Forward voicemails to emails
- Have a handy IVR system
- Enjoy enhanced call quality
If you have requirements for severe telephones and connections, you can as well connect with the telecom company and ask them for offers, discounts and bundle packages.
2- Cloud-based services
Cloud based services are the biggest revolution for the business world which has made the entire IT scenario clean and hassle-free. Besides, it has also enabled companies to work in real-time information and be quick in terms of data handling and analytics. If you have an internal server, you will have to move the infrastructure. This will demand for a SOP with detailed operations protocols.
However, you are lucky if you are operating on cloud based services. If you haven’t already, the relocation is a perfect time to make the switch. What you get from it, you may ask. Let us make it clear that cloud-based services are a boon for businesses. You can have your Accounting, CRM, and Email, Files, Phone System, Administration and Industry-specific software. Adopting the cloud technology allows you to save a lot of money in terms of overhead costs. Moreover, this will also eliminate the cost of moving and establishing a dedicated server room in the new office.
3- Know the coactivity and floor plan
It is important that you have a tour of the building and find out how you can get all your technology established. It is very important that you know the floor plan before you move the Wi-Fi and other technology. Things that you must keep an observing eye for include floor layout, office configuration, and wall texture, ceiling type and size, water damage, availability of technology nearby.
It is best if you take help of a building inspector to give a clear report on all the above aspects.
4- Internet: Speed ad connection
You cannot think of operating your business without the internet. However, not any of us has availed the right speed and data plan for our offices which means that we end up frustrated after a long day at work. Make sure you work in this necessity as you move to a new place. Research about the connections providers available near you and which internet service and package is the best for you.
5- Managing the assets:
As important as it is to move the technology, it is equally important that you move the technological assets as well. Computers, wires, servers, data centers, and more are important to the business and must be moved effectively. Make sure you take the help of a moving professional for moving these assets.
Moving technology is a crucial part of your office move and hence must be attended diligently.Manage moving stress as you plan the process and know what technology you have and want to move with you and which one you can acquire at the new place. Hope this guide helps you have a swift office relocation.